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ARLIS/Southern California Chapter Meeting Minutes November 6, 2009

Published on December 2, 2009 in Announcements. 1 Comment Tags: , , .

ARLIS/Southern California Chapter Meeting

Date:  November 6, 2009
Time:  11:00 am
Location:  San Diego State University
In Attendance:  Leslie Abrams, Virginia Allison, Antoinette Avila, Cathy Billings (Treasurer), Laurel Bliss, Maureen Burns, Robert Gore (Past Chair), Janine Henri, Celina Lee, Laurence McGilvery, Chizu Morihara, Lindy Narver, Alyssa Resnick (Vice-Chair/Chair Elect), Trish Rose-Sandler, Sarah Sherman (Chair).

Introductions

Review of Past Minutes
June 12, 2009 Chapter meeting minutes were approved without changes.

Elections
It was announced that the Chapter has two board positions to fill beginning January 1, 2010: Secretary and Vice-Chair/Chair Elect. The Board will issue a call on the Northern/Southern California listserv and ARLIS/SC blog calling for volunteers to serve on a nominating committee. It was noted that the Secretary is a two-year position responsible for the membership database and mailings to chapter members. The Vice-Chair/Chair Elect is responsible for planning events and meetings. Members were referred to the Bylaws on the ARLIS/SC blog for more detailed information about the duties of the two positions.
 
TEI (Technical Enterprises, Inc. – ARLIS/NA’s new management company)
TEI now offers to host chapter websites and listservs under a sub-domain of the ARLIS/NA website.

  • Some attendees felt that ARLIS/SC should take advantage of the website hosting service and others pointed out that the existing blog is still in development and that much work recently went into the transition from website to blog format.
  • Questions were raised about how the website would be updated if it is hosted by ARLIS/NA. It was noted that currently only Board members are able to post to the ARLIS/SC blog but that the intention is to have the blog open for all members to post. Members would like to see this happen.
  • The Texas/Mexico Chapter’s website was given as an example of a website that allows members to contribute and comment as they would with a blog.  It was noted that Trish Sandler-Rose, during her tenure as ARLIS/SC Chapter president, had investigated the technology and determined it was beyond our capability.
  • Some members suggested that the Chapter should investigate the listserv hosting because it would provide stability and continuity and the function of the list would not be dependent on one member and their institution. It was noted that because we share a list with the Northern California Chapter we would want to consult with them before making any changes.

TEI can now collect Chapter dues, on a calendar year basis. They collect the dues and issue the chapter a check. The consensus among members was that the ARLIS/SC Chapter should not use this service at this time but wait and see how it goes with other chapters who do use the service. Reasons given for not using the service included:

  • They only offer one category of membership and we have more than one category (free students).
  • They can’t accept donations to the Chapter and memberships at the same time.
  • General lack of flexibility.

It was noted that VRA recently transitioned to a similar process where chapter memberships are renewed online and it was a lot of work and the chapter had to update bylaws.

Starting a collection development group/collaboration
Kathleen Salomon at the Getty Research Institute asked Sarah Sherman to present and gauge interest in the idea of starting a collection development group similar to the catalogers’ group that exists in Southern California. The expectation is that it would operate similarly to this group, with in-person meetings and a listserv as forum for discussing issues and problems. There was a high level of interest among the members present, and it was noted that with the social networking tools available there would be collaboration tools beyond just a listserv. Sarah will tell Kathleen that there is interest and suggest that she reach out to members via the ARLIS/SC listserv.
 
Pasadena 2013 conference proposal update
The contact at the Pasadena Convention Center has spoken with the Executive Director of TEI. The Convention Center contact reported back to Alyssa Resnick that his sense is that TEI feels ARLIS/NA has been planning conferences too far in advance and perhaps that is why the Chapter has not heard further from the Board regarding their proposal. Alyssa has emailed the TEI Executive Director so the “ball is in their court”. She will follow-up.

The layout of the Convention Center was discussed and it was noted that the exhibits would be located in close proximity to the meeting rooms (an issue that is always of concern to the vendors).

Chapter meeting ideas for 2010

  • Lynda Bunting made initial contacts at the Torrance Art Museum and Torrance Public Library and they would be interested in having ARLIS/SC visit their venues for a chapter meeting. Alyssa has the contacts for follow up in 2010.
  • There is interest in a joint mini-conference type meeting with ARLIS/NC in Santa Barbara. The Board will contact NC to discuss a two-day joint meeting in 2010, perhaps in January because at that time Santa Barbara is cheaper and less-crowded.

Treasurer’s Report
ARLIS/SC bank account balance is $3,183.66.

Secretary’s Report
54 current members; 4 new members joined at the OTIS meeting in June.

Chair’s Report

  • The Canvas newsletter is coming out at the end of the year.
  • The year long mentoring program, modeled on the ARLIS/NA program, will start in February. The ARLIS/SC chapter is the first trial of the program at the chapter level.
  • The mentoring workshop is tentatively scheduled to take place on February 15 at the Getty.
  • Calls for mentors and mentees will go out over the listserv and on the ARLIS/SC blog.

Member Announcements

    Chizu Morihara: Susan Moon is asking for ideas for uses for the remaining Judy Hoffberg t-shirts which now belong to UCSB. Chizu will find out whether the shirts can be sold to raise funds.

    Maureen Burns: The VRA national conference will be in Atlanta in March and reminds us that the following year is the joint ARLIS/NA – VRA conference in Minneapolis.

    Robert Gore: Gave us an update on the status of the UCLA Arts Library. It is open for the full academic year. Janine Henri and Robert are on a study team that is looking at options for the library. The study team’s work ends in December and a report with recommendations will be written for the University Librarian Gary Strong.

    Laurence McGilvery: In 1970 he created an index to the first 6 years and 4 months of ArtForum. In 2002 he made the index available for free on his website. In the next couple of weeks a new, improved version (easier to use) will be up on the website and still available for free. When the new version of the index is available he will send a post to the ARLIS-L listserv.

Meeting adjourned.
Submitted by Cathy Billings, November 24, 2009.

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Joint ARLIS/VRA Southern California Chapters Meeting June 12, 2009 (Confirmed program)

Published on June 3, 2009 in Announcements. 0 Comments Tags: , , .

You are invited to attend the …

Joint ARLIS/VRA Southern California Chapters Meeting

June 12, 2009

Otis College of Art and Design
9045 Lincoln Boulevard, Los Angeles, CA 90045

http://www.otis.edu/

Schedule of Events:

9:00 – 9:30AM
Morning Registration
Coffee and pastries

Forum, 1st floor of Ahmanson Building

9:30 – 10:00AM
Introduction to a New Getty Vocabulary
Jonathan Ward, Editor
The Getty Vocabularies are authoritative resources for indexing art,
architecture, and material culture. The presentation will discuss the
current editorial work and contributions of the Art & Architecture
Thesaurus (AAT), Union List of Artist Names (ULAN), and Getty Thesaurus of Geographic Names (TGN), as well as the development of a new Getty vocabulary, the Cultural Objects Name Authority (CONA).

Forum, 1st floor of Ahmanson Building

10:15 – 10:45AM
Sustaining Digital Legacies: What Does It Take?
Victoria McCargar
Even as digital technologies have provided us with astonishing avenues
for access, they are also setting up a preservation challenge that may
eventually dwarf projects and programs in the analog world. Fortunately, developments like OAIS (open archive information systems) PREMIS (preservation metadata) and TRAC (trusted repository audit and certification) can provide even small libraries and archives with valuable strategies for tackling the sustainability of their digital collections.

Forum, 1st floor of Ahmanson Building

11:00 – 12:00
Exhibition Tour with Curator Meg Linton
3 Solo Projects: Lynn Aldrich, Jessica Rath, Carrie Ungerman
Second in a series of exhibitions highlighting the work of Southern
California artists. Aldrich, Rath, and Ungerman have each created new
site-specific installations using common materials in quantity: dozens
of metal and plastic rain gutters, gallons of liquid latex, and
thousands of plastic water bottles to make tactile and poignant
experiences that are poetic metaphors of abundance, scarcity, and
growth.
Ben Maltz Gallery, 1st floor of Galef Building
http://www.otis.edu/public_programs/ben_maltz_gallery/index.html

Tour of the Millard Sheets Library with Cathy Chambers
http://www.otis.edu/life_otis/library/index.html

Library, 3rd floor of Ahmanson Building

12:00 – 1:00 PM
Lunch

Forum, 1st floor of Ahmanson Building

1:15 – 3:15 PM
Business Meetings
VRA/SC
ARLIS/SC
SCASCC

Rooms 502, 511 and 512, 5th floor of Ahmanson Building

3:30 – 4:30 PM
Panel on New Technology
Moderator: John Trendler

Forum, 1st floor of Ahmanson Building

5:00

Social Mixer at Bistrotek, Custom Hotel
http://www.bistrotekla.com/index.php

RSVP or questions to Alyssa Resnick (ARLIS/SC Vice-Chair), aresnick@ci.glendale.ca.us or 818-548-2010

Please send me any agenda items for the ARLIS/SC business meeting

Boxed lunch $15, payment by check or cash accepted day of event

Choice of roast beef, turkey or veggie sandwich, with chips, cookie, fruit & a drink

Free parking available on campus

Directions http://www.otis.edu/about/map_directions/index.html

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Business Meeting Minutes: November 6, 2008

Published on January 8, 2009 in Meetings. 0 Comments Tags: , , .

ARLIS/SC Meeting Minutes

November 6, 2008

10:00-11:30am

Beverly Hills Public Library

32 Attendees: Robert Gore (Chair), Sarah Sherman (Vice-Chair), Alyssa Resnick (Treasurer), Barbara Rominski (ARLIS/NA Exec Board Liaison), Sally McKay, Jeri Byrne, Marti Pike, Angi Brzycki, Emily Meredith, Leanne Hindmarch, Mary Stark, Jeanne Roberts, Heather Cleary, Nancy Norris, Janine Henri, Lorraine Perrotta, Allison Schulte, Susan Tockgo, Joel Parham, Jessica Thomas, Maureen Burns, Cathy Billings, Lorinda Holmes, Rachel Longaker, Liz Pickering, Linda Modesitt, Delores Nielsen, Patti Peregrine, Christine C. Maasdam, Virginia Allison, Jeannie Koh

Review of past meeting minutes

· Agenda item “Review of meeting minutes, September 10, 2007 and January 25, 2008” was postponed until the next Business Meeting (date tbd)

Treasurer’s Report

· Account balance $4,237.44. Account still healthy as a result of the Artists Books Conference in 2005.

· In 2008, membership total $300 and contributions total $100.

· 2009 Membership forms passed out to attendees

Secretary’s Report

· 27 current members for 2008

Vice-Chair’s Report

· Cathy Billings and Sarah Sherman have been working on the fall newsletter. It is almost complete. ACTION ITEM: The newsletter will be mailed to current and lapsed members as well as posted on the ARLIS-CA and ARLIS-L listservs.

Chair’s Report

· R.Gore attended the California Connecting to Collections Project on 10/2/08 at the Huntington. It has yet to be seen what ARLIS/SC’s role in this collaboration of California institutions will be. Final report of meeting will be written. ACTION ITEM: R. Gore to post link to listserv.

· As Past Chair R. Gore will dedicate efforts on membership to increase members.

Membership discussion

· Current student involvement has increased.

· Within the last couple of years (since A. Resnick has been Treasurer) the chapter membership as been as high as 70 members.

· M. Burns and J. Roberts remember in the early/mid 1990’s that membership as high as 120 members.

· Suggestions to increase membership: more overlap with VRA/SC (M. Burns), utilize member’s area of website (J. Henri), day of week when meeting are scheduled is not always convenient for all members (J. Roberts), the chapter used to plan 4 meetings per year, which were ½ day events with a tour of local site/institution (N. Norris).

· Possible locales for future meetings are San Diego, Santa Barbara, Riverside.

Nominating Committee

· ACTION ITEM: J. Henri and N. Norris volunteered to be the Nominating Committee for 2009 Vice-Chair and Treasurer officer positions. Task of committee: get people to run for the positions, send out ballots (if needed), and notify Board with results.

Blog update

· Heather Cleary gave a demonstration of new blog/website.

· ACTION ITEM: H. Cleary to look into blog appearing as 1st result in a Google search. Take down old website could solve this. H. Cleary to add information about ARLIS/SC logo and its creator Susan Jurist.

ARLIS/NA annual conference 2013 in Pasadena

· ACTION ITEM: J. Henri made a motion for ARLIS/SC to submit formal proposal to ARLIS/NA for Pasadena 2013. A. Resnick seconded motion. Vote by attendees was unanimous. R. Gore passed motion.

· R. Gore asked B. Rominski if ARLIS/NC would be interested to help the SC Chapter. B. Rominski agreed NC would be interested. ACTION ITEM: B. Rominski to mention this agenda item at the NC fall meeting on Nov. 7.

· Rep. from Pasadena Tourism Bureau contacted A. Resnick.

· MCN 2008 conference held in Pasadena. M. Burns said people could walk downtown and it was a convenient location.

· CLA will be in Pasadena. A. Resnick to attend.

· Metro Gold Line will make it easier for visitors to travel from Pasadena to downtown L.A. (S. McKay)

Judith Hoffberg

· ACTION ITEM: R. Gore to re-post information regarding Judith Hoffberg fund on listservs.

· Interview with J. Hoffberg in Art Documentation Volume 27, Number 1, Spring 2008 may be of interest to members.

· Ideas discussed regarding individual effort to raise money for J. Hoffberg included auction of art-related items on Ebay coordinated by J. Henri.

Executive Board Liaison Report (B. Rominski)

· New role in ARLIS/NA is the Chapter Coordinator Liaison (currently held by Cate Cooney)

· Exec. Board candidates review

· Dues increase. Dues have not been increased in 10 years and the decision reflects current cost of living.

· Art Documentation will become a peer-review journal. Spring issue will be a modified peer review. Fall will be total peer review. Reviews will be double blind.

· Occasional papers 1 -14, Technology papers, and Member’s Handbook will be available in pdf, print on demand, for members only on ARLIS/NA website.

· ARLIS/NA will no longer distribute hard copies of the Member’s Handbook.

· Members will be able to receive RSS feeds from the entire ARLIS/NA website or choose from selected sections.

· ARLIS/NA archives will be processed and housed at the University of Illinois at Urbana-Champaign.

· Cate Cooney working on mentor program at the chapter level.

· ARLIS/NA is currently reviewing RFP’s to seek a new Administrative Company/Headquarters. Should be in place by the next annual conference. It may be possible that contractors (Susan Rolick and Elizabeth Clarke) that work with the current headquarters, MacPherson, will be able to continue work with ARLIS/NA with future headquarters.

Chapter support, welcome reception ARLIS/NA 2009 annual conference (Indianapolis, IN)

· ACTION ITEM: Board will send a $200 contribution. No objections by attendees.

· Chapter sent the same amount ($200) last year.

Joint chapter conference, 2010

· R. Gore said Mountain West chapter suggested this venture because they have interest to visit California. Because of above motion to submit proposal for Pasadena 2013 annual conference, it might be best if there is a continued interest to hold a joint conference ideal locations would Northern California or Mountain West location.

College Art Association conference in LA (Feb. 2009)

· VRA sponsored session. M. Burns passed out information.

· ARLIS sponsored session. A. Resnick, C. Billings, and M. Stark to participate on panel about how different user groups use public libraries

· CAA conference registration is not required to attend sponsored session (M. Burns)

· Discussion about a joint VRA/SC ARLIS/SC social event. Details to tbd.

submitted by Sarah Sherman

11/11/2008

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