Business Meeting Minutes: November 6, 2008

ARLIS/SC Meeting Minutes

November 6, 2008

10:00-11:30am

Beverly Hills Public Library

32 Attendees: Robert Gore (Chair), Sarah Sherman (Vice-Chair), Alyssa Resnick (Treasurer), Barbara Rominski (ARLIS/NA Exec Board Liaison), Sally McKay, Jeri Byrne, Marti Pike, Angi Brzycki, Emily Meredith, Leanne Hindmarch, Mary Stark, Jeanne Roberts, Heather Cleary, Nancy Norris, Janine Henri, Lorraine Perrotta, Allison Schulte, Susan Tockgo, Joel Parham, Jessica Thomas, Maureen Burns, Cathy Billings, Lorinda Holmes, Rachel Longaker, Liz Pickering, Linda Modesitt, Delores Nielsen, Patti Peregrine, Christine C. Maasdam, Virginia Allison, Jeannie Koh

Review of past meeting minutes

· Agenda item “Review of meeting minutes, September 10, 2007 and January 25, 2008” was postponed until the next Business Meeting (date tbd)

Treasurer’s Report

· Account balance $4,237.44. Account still healthy as a result of the Artists Books Conference in 2005.

· In 2008, membership total $300 and contributions total $100.

· 2009 Membership forms passed out to attendees

Secretary’s Report

· 27 current members for 2008

Vice-Chair’s Report

· Cathy Billings and Sarah Sherman have been working on the fall newsletter. It is almost complete. ACTION ITEM: The newsletter will be mailed to current and lapsed members as well as posted on the ARLIS-CA and ARLIS-L listservs.

Chair’s Report

· R.Gore attended the California Connecting to Collections Project on 10/2/08 at the Huntington. It has yet to be seen what ARLIS/SC’s role in this collaboration of California institutions will be. Final report of meeting will be written. ACTION ITEM: R. Gore to post link to listserv.

· As Past Chair R. Gore will dedicate efforts on membership to increase members.

Membership discussion

· Current student involvement has increased.

· Within the last couple of years (since A. Resnick has been Treasurer) the chapter membership as been as high as 70 members.

· M. Burns and J. Roberts remember in the early/mid 1990’s that membership as high as 120 members.

· Suggestions to increase membership: more overlap with VRA/SC (M. Burns), utilize member’s area of website (J. Henri), day of week when meeting are scheduled is not always convenient for all members (J. Roberts), the chapter used to plan 4 meetings per year, which were ½ day events with a tour of local site/institution (N. Norris).

· Possible locales for future meetings are San Diego, Santa Barbara, Riverside.

Nominating Committee

· ACTION ITEM: J. Henri and N. Norris volunteered to be the Nominating Committee for 2009 Vice-Chair and Treasurer officer positions. Task of committee: get people to run for the positions, send out ballots (if needed), and notify Board with results.

Blog update

· Heather Cleary gave a demonstration of new blog/website.

· ACTION ITEM: H. Cleary to look into blog appearing as 1^st result in a Google search. Take down old website could solve this. H. Cleary to add information about ARLIS/SC logo and its creator Susan Jurist.

ARLIS/NA annual conference 2013 in Pasadena

· ACTION ITEM: J. Henri made a motion for ARLIS/SC to submit formal proposal to ARLIS/NA for Pasadena 2013. A. Resnick seconded motion. Vote by attendees was unanimous. R. Gore passed motion.

· R. Gore asked B. Rominski if ARLIS/NC would be interested to help the SC Chapter. B. Rominski agreed NC would be interested. ACTION ITEM: B. Rominski to mention this agenda item at the NC fall meeting on Nov. 7.

· Rep. from Pasadena Tourism Bureau contacted A. Resnick.

· MCN 2008 conference held in Pasadena. M. Burns said people could walk downtown and it was a convenient location.

· CLA will be in Pasadena. A. Resnick to attend.

· Metro Gold Line will make it easier for visitors to travel from Pasadena to downtown L.A. (S. McKay)

Judith Hoffberg

· ACTION ITEM: R. Gore to re-post information regarding Judith Hoffberg fund on listservs.

· Interview with J. Hoffberg in Art Documentation Volume 27, Number 1, Spring 2008 may be of interest to members.

· Ideas discussed regarding individual effort to raise money for J. Hoffberg included auction of art-related items on Ebay coordinated by J. Henri.

Executive Board Liaison Report (B. Rominski)

· New role in ARLIS/NA is the Chapter Coordinator Liaison (currently held by Cate Cooney)

· Exec. Board candidates review

· Dues increase. Dues have not been increased in 10 years and the decision reflects current cost of living.

· Art Documentation will become a peer-review journal. Spring issue will be a modified peer review. Fall will be total peer review. Reviews will be double blind.

· Occasional papers 1 -14, Technology papers, and Member’s Handbook will be available in pdf, print on demand, for members only on ARLIS/NA website.

· ARLIS/NA will no longer distribute hard copies of the Member’s Handbook.

· Members will be able to receive RSS feeds from the entire ARLIS/NA website or choose from selected sections.

· ARLIS/NA archives will be processed and housed at the University of Illinois at Urbana-Champaign.

· Cate Cooney working on mentor program at the chapter level.

· ARLIS/NA is currently reviewing RFP’s to seek a new Administrative Company/Headquarters. Should be in place by the next annual conference. It may be possible that contractors (Susan Rolick and Elizabeth Clarke) that work with the current headquarters, MacPherson, will be able to continue work with ARLIS/NA with future headquarters.

Chapter support, welcome reception ARLIS/NA 2009 annual conference (Indianapolis, IN)

· ACTION ITEM: Board will send a $200 contribution. No objections by attendees.

· Chapter sent the same amount ($200) last year.

Joint chapter conference, 2010

· R. Gore said Mountain West chapter suggested this venture because they have interest to visit California. Because of above motion to submit proposal for Pasadena 2013 annual conference, it might be best if there is a continued interest to hold a joint conference ideal locations would Northern California or Mountain West location.

College Art Association conference in LA (Feb. 2009)

· VRA sponsored session. M. Burns passed out information.

· ARLIS sponsored session. A. Resnick, C. Billings, and M. Stark to participate on panel about how different user groups use public libraries

· CAA conference registration is not required to attend sponsored session (M. Burns)

· Discussion about a joint VRA/SC ARLIS/SC social event. Details to tbd.

submitted by Sarah Sherman

11/11/2008